What are the pricing rules?

The pricing rules feature in Webba Booking allows you to implement flexible pricing based on various factors.

You have the flexibility to set up different prices based on date ranges, days of the week, time intervals, early bookings, multiple bookings, number of seats, and even custom field values. This enables you to customize your pricing structure and offer paid options to meet the specific needs of your business and customers.

How to add and edit pricing rules?

Video instructions:

To add or edit pricing rules in Webba Booking, navigate to the Pricing Rules page.

To add a new pricing rule, click the “Add Pricing Rule” button at the top right of the page.

To edit an existing pricing rule, locate the rule you want to modify and click the pencil icon on the right side. Adjust the settings in the popup window on the right side and click “Save” to apply the changes.

When creating or editing a pricing rule, here are the general parameters that all the pricing rules have:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Type: Determine the type of pricing rule to apply. Refer to the “Types of Pricing Rules” section for more details on available rule types.
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.

How to assign a pricing rule to a service?

Video instructions:

After creating a pricing rule in Webba Booking, you can assign it to a specific service to apply the customized pricing. Here’s how you can do it:

1. Go to the Services page in Webba Booking.
2. Select the service to which you want to assign the pricing rule.
3. In the service edit popup, navigate to the Pricing tab.
4. Look for the “Pricing Rules” section and click on the field to open the pricing rules list.
5. From the dropdown list, select one or multiple pricing rules that you want to apply to the service.
6. Save the changes to apply the selected pricing rules to the service.

By assigning the pricing rules to the service, the customized pricing configurations will be in effect for that particular service, allowing you to offer flexible pricing based on different factors.

Note: If you’re using multiple pricing rules for the same service, make sure to set the Priority (low, medium, or high) of the Pricing rule to determine the order in which the rules are applied. 

Types of pricing rules

Price for date range

This type of pricing rule allows you to set special prices for a specific date range. It is useful for cases where prices vary based on seasons, holidays, or other specific dates.

Parameters:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Date range: Determine the start and end dates for which the pricing rule applies.
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.

Price for early booking

This type of pricing rule is used to offer discounts to customers who book in advance.

Parameters:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Minimum number of days before the booked date: Determine the number of days before the booked date when the early booking price applies.
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.

Price based on custom field value

This type of pricing rule is used to adjust or reduce the price based on the options selected by the customer in the booking form, specifically the values of custom fields. For more information on how to add custom fields in the booking form, please read the Custom fields documentation page.

Parameters:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Custom field ID: Enter the ID of the field in the booking form.
• Operator: Choose the comparison operator to determine how to evaluate the field’s value (equals, more than, or less than).
• Custom field value: Set the value to be used by the operator for comparison.
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.
• Multiply the amount by the field value: If the field value is numeric, enable this option to multiply the amount by the field value. Useful for cases where the custom field represents an extra item and the quantity needs to be considered.
• The field is related to the number of seats booked: Enable this option if the field represents the number of seats booked. For example, if the field indicates the number of students attending an event, and the total number of people is determined by a default drop-down field, the custom field can indicate the number of students in the group.

Price for day of week and time range

This pricing rule type allows you to set different prices for specific days of the week or time ranges.

Parameters:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Day of week and time range: Select the desired day of the week and adjust the time range. You can add additional days and time ranges by clicking “Add time interval.”
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.

Price based on number of seats booked

This pricing rule type allows you to set prices based on the number of seats booked. It is useful for offering discounts or adjustments for group bookings.

Parameters:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Operator: Choose the comparison operator to evaluate the field’s value (equals, more than, or less than).
• Number of seats: Enter the minimum number of seats in the booking for the pricing rule to apply.
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.

Please note that the “number of seats” refers to the number of individuals/seats in the booking and is different from the number of time slots in the multiple-booking mode.

Price based on number of timeslots booked

This pricing rule type allows you to set prices based on the number of time slots booked. It is applicable when the multiple-booking mode is enabled.

Parameters:

• Name: Provide a descriptive name to identify the pricing rule.
• Priority: Specify the order in which the pricing rules should be applied. This is important if you have multiple rules that you would like to apply to the same service.
• Operator:  Choose the comparison operator to evaluate the field’s value (equals, more than, or less than)..
• Number of time slots: Enter the minimum number of time slots in the booking for the pricing rule to apply.
• Only timeslots in the same service: Check this option if the pricing rule should only apply to time slots booked within the same service.
• Action: Specify what action should be performed on the price, such as increasing, reducing by a percentage or fixed amount, or replacing it with a fixed amount.
• Amount: Set the value by which the price will be increased, decreased, or replaced.
• Fixed / percent: Specify whether the amount is a fixed value or a percentage of the price.

Please note that the “number of time slots” refers to the quantity of time slots booked and is different from the “number of seats” in the pricing rule.