Webba’s integration with Calendar simplifies booking administration. It allows to automatically add bookings to administrator Calendars or includes clickable Outlook Calendar event links in email notifications, making it easy for customers to add events to their calendars. Streamline your scheduling and enhance customer engagement with this powerful integration.

How to integrate Outlook Calendar with Webba?

Webba’s integration with Outlook Calendar has been simplified starting from version Webba Booking Premium v. 6.3.10 and now offers a simple 3-step integration, without any need for technical knowledge!

Step 1.
Navigate to the Connected Calendars section from Webba’s menu. Click on the “Add Calendar +” button.

Step 2.
In the opened pop-up, enter the following data:

• Calendar Provider: Choose your calendar provider between Google Calendar and Microsoft/Outlook.
• Calendar name: That is intended for internal use only, for you to be able to differentiate between multiple calendars you might have.
• Mode: Select a synchronisation mode. Different options are explained below in the screenshot and in the sidebar. In most cases, two-way sync is the best option because you want to make sure the integration checks any existing bookings and also automatically adds new bookings into your calendar.

After this, click on the “Connect Calendar” button.

Step 3.
In the opened pop-up, press “Authorize”.

Then follow the standard Outlook Authentication process by logging into or choosing your Outlook account which calendar you want to synchronise.

Make sure to allow Webba Booking to get necessary permissions (read our privacy policy to understand how we use it).

🎉 THAT’S IT! Your Outlook Calendar is now synced! 🎉

NOTE: If your Outlook Calendar account has multiple calendars, the default one will be selected by default. You can change it by press “edit” pencil icon next to the calendar and change “Calendar in Outlook Account” from the dropdown.

How to connect Outlook Calendar to a Service?

To enable the creation of Outlook Calendar events when booking a service, you must establish a connection between Outlook Calendar and that specific service. Follow these steps to make this connection:

1. Navigate to the “Services” page.
2. Locate and select the service you wish to link with Outlook Calendar, and click to edit it.
3. In the pop-up window that appears, look for the “Calendar” field within the General tab.
4. Add the calendar you want to associate with this service.
5. Click “Save” to confirm your changes.

By completing these steps, you’ve successfully connected Outlook Calendar to your selected service, allowing events to be seamlessly created when this service is booked.

How to enable customers to add bookings to their Outlook Calendar?

To allow customers to add their bookings to their Outlook Calendar, you must incorporate the placeholder #add_event_link into the notification email message that you intend to send to your customers.

Not that all the previously mentioned steps must also be completed for this feature to function correctly.

How to delete a Calendar?

To delete a calendar, find the trash bin icon on the right side of the service and click on it.

Confirm the deletion in the pop-up window to proceed with the removal.